NSLS-II   |   CFN   |   Brookhaven National Laboratory

Become an Exhibitor

Dear Prospective NSLS-ll and CFN Users’ Meeting Exhibitor,

On behalf of the NSLS-ll and CFN Users’ Executive Committees, we invite you to participate in the 2020 NSLS-ll and CFN Users’ Meeting. The Meeting will be held May 18-20, on-site at Brookhaven National Laboratory, Upton, New York. 

This year's meeting continues to focus on the exciting new prospects and the continuing excellence of the NSLS-ll and CFN User facilities. The program includes invited talks, workshops, poster sessions, and exhibits highlighting new technology and instrumentation - all offering opportunities to learn about the latest developments in synchrotron and nanoscience experimentation.

Please visit the meeting website for more information and details about the meeting, including plenary talks and workshops.

WELCOME RECEPTION: As usual the Welcome Reception will be held on Monday evening, May 18th from 5:30 p.m. - 8:00 p.m. The reception will include heavy hors d’oeurvres and soft drinks.

In an effort to increase your interaction with the meeting participants, the following options are available: 

1. Each vendor will receive tickets to give to everyone who visits their table. Participants will be instructed that they need to ask a question to receive a ticket. The tickets will be entered into a drawing to take place on Wednesday afternoon.

2. We also plan to provide each company exhibiting at this year’s meeting with 3 additional tickets to the Welcome Reception, which can be used to invite your BNL contacts.

3. Opportunities for demo presentations during lunch hour each day of the meeting. (All lunches will be served at Berkner Hall between 11:30 am - 12:30 pm). Availability will be on a first come basis. 

4. You may be aware that BNL currently does not have on-site food service and the cafeteria is no longer serving food at the cafeteria, but the BNL community still has access to Berkner Hall. In light of this, the meeting organizers will be offering snacks and beverages to the general BNL community daily throughout the meeting. We trust that this will encourage the flow of BNL traffic at Berkner Hall. Also as mentioned above, lunch for all meeting attendees will be served at Berkner Hall daily.

5. As in the past, the networking session will continue to be offered to the BNL technical community.

More information in the upcoming weeks.

PRIZES ARE NEEDED. If you are interested in sponsoring a prize and/or providing a prize with your company logo please contact Nancye Wright, wright@bnl.gov, (631) 344-5132. 

ANNUAL MEETING BANQUET: Each corporate registration includes two banquet tickets.  

SPONSORSHIP OPPORTUNITIES: For companies that may not be exhibiting during this year's meeting special sponsorship opportunities are available. You may also contact Nancye Wright, wright@bnl.gov, (631) 344-5132 or Gretchen Cisco, gcisco@bnl.gov, (631)344-4703 me for more information. Please bear in mind, that sponsorship will not afford any vendor privileges or status relative to future procurements by Brookhaven National Laboratory or Brookhaven Science Associates.

TABLE LOCATIONS: The following options are available at various locations. Please see exhibitor floor plan: (Berkner – Bldg. 488; CFN - Bldg. 735; Physics - Bldg. 510; Computational Sciences Initiative - Bldg. 725)

$1700 – 10' exhibitor space (areas # 15, 16, 18, 49, and 55)

$1500 – 6' table top only - Lobby (tables #1-12, 19, 52, 53)

$1500 – 6' table top or standing displays – Lobby (tables # 13, 14, 17, 50, and 51)

$1400 – 6' table/area, table top or standing displays – Cafeteria (tables # 20-48)

$500 – 6' table/area, table top or standing display – workshop locations (CFN, Bldg. 735; Physics, Bldg. 510; Computational Sciences Initiative, Bldg. 725 - tables # 56 – 69)

Please note: Tables 1, 53, 55 DO NOT have electricity available.

All tabletop displays should not exceed 6' in height including table.

To insure that you get your choice of location please submit payment as early as possible. Display spaces are very limited. Tables will be assigned when payment is received.

When you register as an exhibitor, the information provided will be included in your company profile form and will contain the information necessary to meet your exhibit requirements at the meeting and for advertising purposes. https://nsls2cfnusersmeeting.bnl.gov/registration/exhibitor.aspx?year=2020

Information about Workshops, the Plenary Session, and other events will be posted on our website at https://nsls2cfnusersmeeting.bnl.gov/default.aspx?year=2020

Please feel free to contact Nancye Wright, wright@bnl.gov, (631) 344-5132 for more information on any of the above.

We hope you will join us in making this year's Users' Meeting a success, and I look forward to seeing you in May.

Sincerely,

2020 NSLS-ll and CFN Users' Meeting Planning Committee